For admins
Privacy, retention & audit
Decide how reading history is used and kept, and see who changed what.
BeeShelf treats privacy as a feature. As an admin you set the institution’s stance in the Settings tab, and you can see a record of staff activity.
Privacy settings
The Privacy card has two switches:
- Personalized recommendations — let the reader app learn taste and suggest books. With it on, members can still opt out individually. Turn it off, and the whole library runs on popularity instead, with no behavioural tracking at all. This suits schools that prefer no profiling of pupils.
- Retain reading history — keep members’ past loans so they can see their history. Turn it off to keep only active loans.
Purge old history
Below the switches, Purge old reading history removes returned loans older than a cutoff you choose, while always keeping active loans.
- Enter a number of days.
- Press Purge now.
You’ll see how many returned loans were removed. This is a good fit for a data-minimisation policy: keep recent history useful, clear the old.
The activity log
The Activity log card records who changed what: members added or edited, items changed, and settings updated. Each entry shows the action, who did it, and when. It’s there for accountability, so changes are never anonymous.
For getting a full copy of your data out, see Exporting your data.